Why You Need Everything Google In Your Business

This post is a long time coming – and I’m really excited to profess my love for Google once again! Ready?

I’m always talking about Google and why it’s so amazing… and why Google Business has made my business so much better by increasing productivity – and simply keeping me (and my team!) organized. Awhile back I wrote a blog post for my partners and members at Collective-Eon basic Google Mail and how their filtering rocks. And now I’m going to expand and explain that there is life after the free Google Mail (aka Gmail). And it gets much, much better than the basic Gmail. Brace yourself!

First, let’s start with your business domain. I’ll use http://www.ChelseaMoser.com for an example.

A good business practice is to use an email platform that is branded to your business. It’s just good business practice in general. But, like most of us, we’re hooked on how awesome Google Mail/Gmail is. We love how it works, the bells and whistles… the whole kit and kaboodle. But, of course, you don’t want your business email accounts to end in @gmail.com. It just looks a little shady. Especially in this crazy spam world. Who knows if you’re real – or if you’re really running a REAL business.

I know there are ways around this by still being able to use your free Gmail account. But they are quick fixes. You want the real deal, trust me.  I’m sure you get my drift.

Well, if you haven’t heard already, Google has a solution. Google Business Apps allows you to take your domain (http://www.ChelseaMoser.com) and utilize the Google Platform for your email. Same look and feel as Gmail, you can use your own domain – and SO much more.

I run multiple business platforms – and all of my domains are connected with Google Business. So when you see Chelsea@TheNodak.com or Chelsea@ChelseaMoser.com or Info@SolamarMarketing.com – yep, all Google Mail. And it’s not because I set them up in the basic Gmail – it’s because I’m using Google Business Apps. The Cadillac of Gmail.

Today, more than two million businesses run Google Apps.

Why?

Well, their features. Moreover, the power behind their applications – and how they allow you to run a business by being organized and efficient through your inbox. Just to name a few gerneral things that make Google worth the switch:

1) It can work with any size business
2) The power behind the applications (I’ll get to this in a second)
3) Cost savings – look ma! no hardware or software! All web-based. Ah, a dream.
4) Storage, storage, storage (more than 50X the industry average)
5) Security and Trust
6) And best of all – 24/7 customer support
7) The whole platform is on a completely different server than regular basic Gmail. Nope, you won’t have any problems with Gmail being down any more!

Okay, I could go on and on and on…

Now, to tell you what makes my head really spin – and makes me a HUGE fan of Google Business Apps…

The power of the intuitive applications like Gmail, Google Calendar and Google Docs. How they all work together (especially in a virtual team environment) while creating a seamless and painless experience for all. It not only helps reduce costs, but it helps my team and I to collaborate more effectively.

If you’ve ever used the regular free Gmail, Google Business Apps is like Gmail on crack. 😉 Do you get my point?

Envision this with me for a second. (This is how my business is setup when it comes to using Google.)

I login to my inbox which is web-based (yeah, baby – I can access it anywhere!) and right away I see my regular inbox, and then a chat window on the right which includes my whole team and Solamar clients. On the left is my calendar and what’s coming up for the day, along with another gadget that shows all our past google docs that were most recently updated by my team. At the very bottom, I’m reminded of security – as it shows me if I’m signed in anywhere else and that IP address, along with storage and a few other tid-bits of info. Here’s a quick and dirty screen shot. I know you can’t see much, but take my word for it. It rocks!

And here’s my calendar (which I’m in love with, but I now have my assistant be in love with it!). Oh, and excuse the insane-ness:

And lastly, how amazing it is to share Google Docs?! No more attaching and reattaching, and revising and the reattaching. You share a Google Doc, that person edits it and then you can edit, all without sending an email (and being able to use chat while editing a doc or while other people are looking at it, too! Amazing!):

Now, are you ready for my favorite?! Google Labs – they rock my world! I have so many favorites that I can’t even begin to list them out and explain why I love them and how they help me in business. You need to check them out for yourself! A-mazing!

Jeeze, what will Google think of next. Thrilled.

Okay, I’m off my Google soap box now. But I’ll leave you with this. If your business isn’t using Google Apps, you need to make the switch. I’ve saved money from an internal perspective, created a better work flow, and a centralized way of working with a virtual team. There’s really no reason why you shouldn’t use it. Truly. Make the switch. You’ll be much happier you did. Promise.

You may be thinking “oh my, it’s a lot of work to switch over”. That’s a lie. Just sayin’. And there’s a free trial – only $50 per user every year thereafter. Brilliant, right?

Go for it. Report back to me. I’d love to hear how it goes!  And if you still have reservations, comment here and I’ll help you out!

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3 Comments

Filed under In The News, Must Have Resources, What's up in my neck of the woods?

3 responses to “Why You Need Everything Google In Your Business

  1. Great overview, Chelsea. I also use Google Apps for just about everything. Huge believer is keeping everything in the clouds for easy access and safe (and secure – they’ve vastly improved this) access.

    Two issues I have – a desktop sync client. Used to be the clunky Google Gears which has been discontinued but I’ve asked them about this and they say it’s coming.

    And, the option to un-thread an email. Forwarding only a section from the threaded only emails can be a bit hairy.

    But overall, and amazing product, I agree!

  2. jodie_microsoft _smb

    I do think that Google does have its place for some users, but some may find there are limitations. Although Google integrates with Outlook, users may notice partial calendar sync and not see optional attendees or calendar attachments.
    When it comes to sending and reviewing docs or spreadsheets, you may lose formatting such as fonts and margins when sending to non-Google users. The whitepaper, “major differences between Microsoft Exchange and Gmail” will give you more comparative info: http://smb.ms/cYNFrJ

    Feel free to e-mail if you’d like me to send the whitepaper directly – msftoft@microsoft.com
    Regards,
    Jodi E.
    Microsoft SMB Outreach Team
    msftoft@microsoft.com

  3. This is very helpful Chelsea and I’m going to implement some of this stuff right away. Thanks for sharing

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